Admin Assistant (F&B)

Position: Admin / Assistant (F&B)

We are looking for a responsible, organised and detail-oriented Admin Assistant to support the daily administrative and human resource functions of our F&B company.

Job Responsibilities

• Perform general administrative duties, filing, data entry and document preparation
• Maintain employee records, attendance, leave and medical certificate records
• Assist with monthly payroll preparation, including overtime, allowances, deductions and CPF records
• Prepare employment contracts, staff letters and HR-related documents
• Assist with Work Permit / S Pass applications, renewals and other MOM administrative matters
• Coordinate employee onboarding and offboarding documentation
• Assist with recruitment, interview scheduling and new-hire documentation
• Prepare and maintain invoices, purchase orders, delivery orders and supplier records
• Maintain company licences, certificates and renewal records
• Assist with SFA, MUIS/Halal and other regulatory documentation where required
• Liaise with restaurant outlets, suppliers, landlords and external parties
• Maintain and update Excel spreadsheets, reports and company records
• Carry out simple data migration and transfer of existing records during the initial handover period
• Monitor office supplies and arrange administrative purchases where necessary
• Handle incoming calls, emails and general office enquiries
• Provide administrative support to management and restaurant operations
• Perform other ad-hoc administrative duties as assigned

Requirements

• Minimum GCE N/O Level, Diploma or equivalent

• Previous administrative, HR or payroll experience preferred

Must be proficient in Microsoft Excel and comfortable handling spreadsheets, formulas and basic data organisation

• Comfortable carrying out simple data migration and transferring information between existing files/systems
• Experience in the F&B industry is an advantage
• Knowledge of CPF, MOM and Work Permit procedures is an advantage
• Able to communicate in English and Mandarin to liaise with English- and Mandarin-speaking staff and suppliers
• Organised, responsible and able to work independently
• Good attention to detail and comfortable handling confidential employee information

Working Arrangement

• Working hours can be flexible and may be discussed based on operational requirements

• Suitable for candidates who are able to manage their time independently and complete assigned tasks on schedule

• Salary will be commensurate with experience

Salary increment and career progression opportunities are available based on performance, reliability and ability to take on additional responsibilities

Working Location:
Bishan / Marymount / Pemimpin

Working Hours:
Flexible / To be discussed

Salary:
$2000-$2500