Admin Assistant (Fixed Asset & Internal Audit)

Key Responsibilities:

• Maintain and update fixed asset records in the MyAsset365 asset management system.
• Ensure accurate recording of asset acquisitions, transfers, disposal, write-offs, and location changes.
• Monitor asset data and ensure all information in MyAsset365 is complete and up to date.
• Coordinate periodic physical asset verification and reconcile physical assets against system records.
• Maintain supporting documents, including invoices, asset photos, serial numbers, and asset movement records.
• Assist in the ongoing implementation, system updates, data checking, and effective utilisation of MyAsset365.
• Prepare fixed asset listings and reports for management and audit purposes
• Coordinate with Finance, IT, outlet personnel, and other relevant departments on fixed asset matters.
• Ensure proper filing and documentation for internal and external audits.
• Conduct physical asset verification at all company locations to ensure that physical assets tally with the records in MyAsset365
• To perform any other duties and responsibilities as assigned by the superior from time to time.

Requirements :

• Diploma or bachelor's degree in Business Administration, Accounting, Finance, or a related field.
• Minimum 1-3 years of working experience n administration, fixed asset management, asset control, or a related field. (Fresh graduate are welcome!)
• Relevant working experience in administration, maintaining records, documentation, inventory management, or a related field is preferred.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Good written and verbal communication skills in English and Bahasa Malaysia.
• Able to work independently, manage multiple responsibilities, and meet deadlines.
• Detail-oriented, organised, and responsible.

Skills :

• Fixed asset management and tracking.
• Asset system data entry and maintenance
• Data checking, reconciliation, and reporting
• Microsoft Excel and documentation management
• Asset verification and audit support
• Coordination and communication with different departments
• Time management, problem-solving, and attention to detail

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion

Work Location: In person