Admin Assistant (General Clerk)

About the Role

We are seeking a proactive, organised, and detail-oriented Admin Assistant (General Clerk) to join our team at our snack manufacturing facility. This is a full-time position that plays an important role in supporting daily administrative operations and ensuring the smooth coordination of activities across departments.

The successful candidate will provide general clerical and administrative support, maintain accurate records, process documents, and assist with coordination between production, warehouse, procurement, and management teams. This role is ideal for someone who is responsible, systematic, and comfortable working in a fast-paced manufacturing environment.

What You’ll Be Doing

• Perform general clerical duties, including filing, data entry, photocopying, scanning, and document preparation.

• Maintain and update administrative records, databases, production documents, and inventory-related records.

• Assist in preparing reports, forms, purchase orders, invoices, delivery orders, and other operational documents.

• Handle incoming and outgoing correspondence, emails, and telephone calls.

• Provide administrative support to the production, warehouse, procurement, and management teams.

• Assist in recording and compiling daily production output, material usage, stock movement, and other operational data as required.

• Coordinate with relevant departments to ensure documents and information are accurate and submitted on time.

• Organise and maintain proper documentation for internal records, audits, and compliance purposes.

• Perform other administrative duties and ad hoc tasks as assigned by management.

What We’re Looking For

• Minimum SPM or equivalent qualification. Additional qualifications in Business Administration, Office Management, or a related field are an advantage.
• 1–2 years of experience in general administration or clerical work is preferred. Fresh graduates with the right attitude are encouraged to apply.
• Basic proficiency in Microsoft Office applications, particularly Word and Excel.
• Good organisational skills with strong attention to detail and accuracy.
• Good written and verbal communication skills in English and Bahasa Malaysia. Mandarin Chinese is an advantage.
• Ability to manage multiple tasks, prioritise work, and meet deadlines.
• Responsible, trustworthy, proactive, and willing to learn.
• Able to work independently and collaboratively with different departments.
• Comfortable working in a fast-paced food manufacturing environment.

What We Offer

• Opportunities to gain experience in manufacturing administration and daily business operations.
• A supportive working environment with opportunities to learn and develop new skills.
• The opportunity to work closely with different departments and gain practical industry experience.