Planet Pharma

Job Title:
Admin Assistant (Global Quality)
Rate:
Competitive in line with skills / experience
Contract:
Freelance / Self Employed
My client, a global pharmaceutical organisation, is looking to appoint an
Assistant, Global Quality
to support senior leaders and international teams within a highly regulated environment.
This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced, global setting and thrives on keeping teams organised, projects on track, and business operations running smoothly. You will play a key role supporting Global Quality functions, working closely with stakeholders across multiple locations and gaining exposure to a broad range of business activities.
Key Responsibilities
<ul>
<li>Provide comprehensive administrative support to senior leaders and Global Quality teams.</li>
<li>Manage complex calendars, meeting schedules, and stakeholder engagements across international teams.</li>
<li>Coordinate internal and external meetings, workshops, and off-site events, including logistics, venues, catering, travel, and technical requirements.</li>
<li>Prepare meeting agendas, presentations, documentation, and pre-read materials.</li>
<li>Organise domestic and international travel arrangements, including itineraries, bookings, and schedule changes.</li>
<li>Support project coordination activities, tracking actions and following up on key deliverables.</li>
<li>Create purchase orders and assist with invoice processing and budget administration activities.</li>
<li>Prepare and submit expense reports in a timely and accurate manner.</li>
<li>Maintain SharePoint sites, shared team documentation, and organisational charts.</li>
<li>Support onboarding activities for new employees, contractors, and consultants.</li>
<li>Collaborate with assistants and stakeholders across multiple business functions and geographies.</li>
<li>Handle confidential and sensitive business information with the highest levels of discretion and professionalism.</li>
</ul>
About You
<ul>
<li>Bachelor's degree or equivalent experience.</li>
<li>Solid experience within a pharmaceutical, biotech or healthcare regulated environment.</li>
<li>Previous experience supporting senior leaders and international teams in an administrative, executive assistant, or team assistant capacity.</li>
<li>Strong proficiency across Microsoft 365, including Outlook, Teams, SharePoint, OneDrive, Word, Excel, and PowerPoint.</li>
<li>Excellent organisational, planning, and time management skills.</li>
<li>Ability to prioritise and manage multiple tasks, projects, and stakeholders simultaneously.</li>
<li>Strong attention to detail and commitment to delivering high-quality work.</li>
<li>Proven ability to maintain confidentiality and handle sensitive information appropriately.</li>
<li>Excellent communication and interpersonal skills.</li>
<li>Proactive, adaptable, and solutions-focused approach.</li>
<li>Positive attitude with a collaborative and team-oriented mindset.</li>
</ul>
Why Apply?
This role offers the opportunity to join a globally recognised pharmaceutical organisation and work closely with senior leaders within a critical quality function. You'll be part of an international, collaborative environment where your organisational skills and attention to detail will have a direct impact on the success of the team.
We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age. Planet Pharma is an Employment Business providing Global Staffing services.

Admin Assistant (Global Quality)

Admin Assistant (Global Quality)

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