Admin Assistant / HR Assistant

About the role

We are seeking a dedicated both HR Assistant / Admin Assistant to join the team at HONG AIK ENGINEERING PTE. LTD. in Jurong West. This is a full-time position that combines human resources and administrative support functions, playing a vital role in ensuring the smooth operation of our office and the effective management of our people-related processes. You will be responsible for supporting both our operations and general administrative functions, making this an ideal opportunity for someone seeking to develop experience across both disciplines within a growing engineering organization.

Key responsibilities for HR Assistant

1. Support employee onboarding and offboarding procedures, including documentation and orientation coordination
2. Maintain employee records and ensure accurate documentation in compliance with relevant regulations
3. Assist in the administration of payroll, leave management and staff benefits programmes
4. Provide administrative support to senior management and various departments as required
5. Assist in the preparation of HR-related reports and documentation
6. Support the coordination of office events, team activities and company functions
7. Perform data entry and maintain accurate filing systems for both HR and administrative records
8. Assist in arranging employee trainings in accordance with ISO requirements.
9. Assist in completing any ad-hoc task assigned to you.

About you

1. A minimum of 1-2 years' experience in a HR, administrative or similar support role
2. Strong organizational and time management skills with the ability to multitask and prioritize effectively
3. Excellent written and verbal communication skills in English; proficiency in other languages is a plus
4. Proficiency in Synergix ERP system, Microsoft Office applications, particularly Excel, Word and Outlook
5. Knowledge of HR practices, employment legislation and best practices in Singapore
6. Attention to detail and accuracy, particularly when handling confidential information and records
7. Professional demeanor with strong interpersonal skills and the ability to work collaboratively with colleagues at all levels
8. Discretion and integrity when handling sensitive HR and administrative matters
9. Flexibility and willingness to learn and take on varied responsibilities as the role evolves
10. .Familiarity with HR information systems or databases is desirable but not essential

Key responsibilities for Admin Assistant

• Processing and maintaining operations documentation

• Preparing reports on operational metrics, operations performance and administrative activities

• Handle all vehicles related Road Tax, VPC and Insurance renewals.

• Data Entry for tipper trucks job tickets in timely manner so as to ensure smooth billing and payment process to finance department and to drivers.

• Managing filing systems, both physical and digital, to ensure all documentation is organized and easily retrievable

• Answering phones, responding to emails and directing enquiries to appropriate departments

• Assisting with data entry, spreadsheet management and database updates

• Supporting the Operations teams with general administrative tasks and special projects as required

• Liaising with external parties including transport companies, customs brokers and regulatory authorities

• Monitoring and ordering office supplies and materials as needed

About you

• Proven experience as an administrative assistant, preferably in a logistics, operations or supply chain environment
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent communication skills, both written and verbal, with the ability to liaise professionally with internal and external contacts
• Attention to detail with accuracy in data entry and documentation
• Ability to work independently and as part of a team
• Familiarity with logistics terminology and processes
• Customer service orientation with a proactive problem-solving approach
• A keen interest in continuous learning and process improvement

About us

HONG AIK ENGINEERING PTE. LTD. is a respected engineering company committed to delivering high-quality solutions and services. We pride ourselves on maintaining strong operational standards and fostering a workplace culture built on integrity, teamwork and continuous improvement. With a focus on excellence and reliability, we have established ourselves as a trusted partner in the engineering sector. We value our employees and believe in creating an inclusive environment where talent can flourish and careers can develop.