Admin Assistant (Hybrid Based)

Our company is a dynamic and rapidly growing Tobacco company. We pride ourselves on fostering a collaborative and inclusive work environment where each team member can thrive and contribute to our collective success. As we continue to expand, we are seeking a meticulous and responsible administrative assistant to join our team and supporting the overall functioning of an organization by providing administrative support to various departments and ensuring that day-to-day operations run smoothly.

Why you should join us today?

• Cell phone reimbursement
• Flexible schedule
• Work from home (report to work 1-2 days in a week)
• Medical claim and maternity leave
• Yearly performance bonus provided
• Opportunity for promotion

Job Description:

• Providing administrative support to ensure efficient operation of the entire company. This may include managing calendars, scheduling meetings, handling correspondence, filing, and organizing documents.
• Serving as a point of contact. This involves managing phone calls, emails, and other forms of communication, as well as relaying messages accurately and promptly.
• Assisting in the coordination and execution of various projects, initiatives, and events. This may involve planning meetings, preparing materials, and collaborating with team members to ensure project deadlines are met.
• Managing data and information, including maintaining databases, generating reports, and organizing information in a systematic manner.
• Addressing administrative issues and resolving problems that arise in the course of daily operations. This may involve troubleshooting technical problems, resolving conflicts, or finding solutions to improve efficiency.
• Ensuring compliance with company policies, procedures, and regulations. This involves staying updated on relevant policies and guidelines and ensuring that employees are aware of and adhere to them.

Requirements:

• Bachelor's degree in business administration, management, or a related field is preferred
• 2 years relevant working experience in administrative roles
• Strong administrative skills including proficiency in office software (such as Microsoft Office Suite), excellent organizational abilities, attention to detail, and the ability to multitask effectively
• Skilled in creating reports using Pivot Table / Charts (Specifically In Microsoft Excel)
• Excellent written and verbal communication skills
• Preferred Languages : English, Malay & a MUST for Mandarin-speaking candidates who will be serving Mandarin-speaking customers
• Ability to prioritize tasks, manage time efficiently, and meet deadlines

Kindly click "Quick Apply if you are ready to join us today!