Admin Assistant (Kitchen)

Roles & Responsibilities:

• Provide day-to-day administrative support to the Kitchen team
• Manage filing, data entry, documentation and record-keeping (softcopy & hardcopy)
• Digitalisation of physical documents
• Maintain inventory of supplies, create consumption logs and stock trackers
• Coordinate with vendors and suppliers on quotations, deliveries and documentation
• Track purchase orders (PO), deliver orders (DO), and invoices for all Kitchen-related items
• Ensure all Kitchen staff are in compliance with food safety regulations, including hygiene certificates
• Assist in all internal and external audits
• Maintain temperature logs and pest control records
• Manage bi-weekly rostering and cleaning schedules
• Handle ad-hoc administrative tasks as required

About the job:

• Nursing Home settings in Toa Payoh
• 5-day work week; support for events, audits and urgent issues are exception
• Based in Kitchen, in Toa Payoh; occasional travelling within Singapore as required
• Mandatory TDAP & MMR vaccination before commencement of work (provided)

You are someone who:

• Possess minimum GCE N/O Levels / NITEC / Diploma
• Possess 1-2 years of administrative experience
• Proficient in Microsoft Office Suite (Excel, Word, Powerpoint)
• Is organised, detail-oriented and have good communication and coordination skills
• Is a team player with positive and proactive, while being able to work independently with initiative

It would be good if you:

• Have a Diploma in Culinary/Food related field
• Possess working experience in F&B or Healthcare in an administrative role
• Able to commence work immediately
• Possess Food Hygiene Certificate