Admin Assistant KL Setapak (NGO)

Key responsibilities

• Assist the Admin Manager with daily tasks, manage communications, and maintain organized filing systems
• Keep accurate records of donations, volunteers, and inventory, and support the preparation of operational reports
• Help plan and organize community events and fundraisers, managing logistics and promoting them through social media
• Assist in recruiting, training, and scheduling volunteers, serving as a point of contact for them
• Support budget tracking and assist in processing invoices and receipts
• Ensure the office is organized and stocked with supplies, implementing processes to enhance efficiency
• Monitor and manage company vehicles, ensuring they are well-maintained and available for use
• Oversee building maintenance and coordinate repairs as needed
• Process staff claims and reimbursements promptly
• Build positive relationships with staff, volunteers, and stakeholders, collaborating effectively with other departments

About you

• Diploma in Business Administration or a related field (a degree is a plus)
• At least 2 years in an administrative role, preferably within a non-profit setting
• Proficient in Google Workspace, with excellent verbal and written communication skills
• Strong organizational skills, attention to detail, and the ability to work effectively in a team environment