Admin Assistant, Leasing

Responsibilities:

• Responsible for the daily general administrative work of the Leasing and A&P Department.
• To work in line with the Manager and Snr. Executive’s requirement and directions.
• Responsible for preparation of Letter of Offer, liaising with legal office on preparation of Tenancy Agreement, circulars for Leasing department and all other leaseadministration documents and reports**;** including Fit out Memo, Tenancy Authorization Form**,**Gross Turnover Report and Letting Fees for Leasing and A&P Department.
• To maintain filing system of department’s documents and proper communication within departments on tenancy documentation matter.
• To maintain leases including casual leasing and tenant’s information in the system.
• To work closely with suppliers and third parties to ensure the timely submission of documentation (e.g. purchasing orders, work permits, etc.), orderly execution of events, and compliance with exhibition layout.
• To ensure timely submission of the reports and data.
• To ensure that department’s SOP are adhered to.
• To provide support in preparation and collation of report.
• Updating of Tenant’s Contact List, Tenancy Checklist and Prospect Database.

Requirements:

• Candidate must possess at least a Higher Secondary/STPM/"A" Level/Pre-U, Diploma, any field.
• Minimum 2 years of working experience in the shopping mall environment or in similar capacity related field is required for this position.
• Good knowledge of officer management system and procedures.
• Meticulous and possess strong verbal and written communication skills.
• Pleasant personality with strong interpersonal and follow-up skills.
• Ability to adapt to frequent changes and work under minimum supervision.
• Able to work with pressure and meet tight deadlines.
• Proficient in MS Word, Power Point, Excel.
• Full-Time position (s) available.