Admin Assistant - Logistics (Based in Tanjung Langsat)

The Role:

We are now looking for a passionate and self-motivated individual to join our team as Admin Assistant, Logistics and you will be responsible for providing administrative support on daily operations.

Below is the general job function:

• Manage all departmental administrative matters, including documentation, filing, mailing, office supplies and asset purchase requisitions.
• Handle incoming calls and enquiries, and direct them to the relevant parties when necessary.
• Prepare, organise and maintain documentation related to receiving, deliveries and warehouse operations.
• Ensure proper control, confidentiality and safekeeping of departmental documents and records.
• Check and verify Delivery Orders (DO) and transporter claims to ensure completeness, accuracy and compliance with established requirements.
• Manage Customer Own Collection (COC) orders by confirming collection schedules and coordinating with Sales Admin to ensure orders are properly arranged and ready for collection.
• Identify improvement opportunities in existing practices and processes to enhance departmental efficiency and productivity.
• Ensure workplace safety and security, and comply with QMS, EMS, OHSAS and other applicable Company standards, policies and procedures.
• Perform any other appropriate duties and responsibilities as assigned by the superior or Management.

Requirements:

Background:

• Diploma in Logistics / Supply Chain Management or related field from recognised university or college.
• SPM qualification with relevant warehouse or logistics experience may also be considered.

Experience:

• Minimum 3 years of relevant working experience managing delivery planning, transport or shipping arrangement and documentations in manufacturing environment.

Knowledge & Skill:

• Good knowledge in delivery planning and transport arrangement.

• Proficient in Microsoft Office and logistics software (e.g., SAP, WMS)

• Experience in working in warehouse or logistic department in manufacturing industry.

• Excellent time management and organisation skills, meticulous and delivers quality work.

• Ability to multitask and work in a fast-paced environment.

• Strong organizational and problem-solving skills.

Personal trait:

• Able to work well under pressure to meet tight deadlines and handling multiple tasks.
• Enjoys working in a fast-paced, challenging yet fun environment.
• A highly motivated individual who is willing to take initiatives and follow up with details.
• A good team player and communicator.
• Good written and spoken English and Bahasa Malaysia.
• Good presentation skills and able to communicate with all levels.