Admin Assistant Manager

Job Title: Assistant Admin Manager

Employment Type: Full-time, On-site
Working Hours: Monday to Saturday, 9:00 AM – 5:30 PM
Experience Required: 2–3 years

Job Description

The Assistant Admin Manager will support the Admin Manager in ensuring the smooth and efficient operation of the office environment. The role involves coordinating administrative activities, maintaining records, supporting staff and vendors, and ensuring that day-to-day administrative tasks are completed efficiently and according to company policies.

Key Responsibilities

• Assist the Admin Manager in overseeing the smooth day-to-day operations of the office and supporting organizational requirements.
• Coordinate office activities with different departments and maintain effective communication with the Lahore & Karachi offices, HR, and management.
• Supervise and support administrative staff, janitorial staff, and riders under the guidance of the Admin Manager.
• Assist with recruitment logistics, including interview scheduling, onboarding arrangements, documentation, and personnel record-keeping.
• Maintain and update databases and records related to personnel, attendance, leave, expenses, and other administrative matters.
• Assist with bookkeeping, expense tracking, budgeting activities, and preparation of administrative reports.
• Coordinate with vendors for procurement of office supplies, stationery, groceries, utilities, courier services, and other administrative requirements.
• Monitor riders, travel routes, daily logs, and parking arrangements, and assist with planning staff and management travel and meetings.
• Assist in arranging meetings, events, hospitality, and guest services for management and visitors.
• Coordinate office maintenance, infrastructure requirements, machinery, and IT/technical support with relevant departments or service providers.
• Support the implementation of company policies, administrative procedures, compliance requirements, and reporting timelines.
• Verify utility bills, courier bills, and other office-related invoices before submitting them for approval and payment.
• Manage and coordinate dispatch and communication activities, including calls, emails, letters, and packages.
• Follow up on assigned administrative tasks and ensure timely completion while keeping the Admin Manager and senior management updated.
• Assist the Admin Manager with daily administrative planning, coordination, and problem-solving.
• Perform additional administrative duties as assigned by the Country Head, or CEO.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• 2–3 years of experience in administration, office management, or a related role.
• Good leadership and team coordination skills.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite, particularly Word, Excel, and PowerPoint.
• Strong organizational and time-management skills.
• Ability to handle multiple tasks and prioritize responsibilities effectively.
• Good problem-solving skills with strong attention to detail.
• Ability to work independently while also supporting and coordinating with the Admin Manager and other departments.
• Professional attitude, reliability, and ability to maintain confidentiality.

Pay: Rs50,000.00 - Rs60,000.00 per month

Work Location: In person