Admin Assistant (Mandarin Speaker)

WNM EShop.com Sdn. Bhd. is a leading provider of smart home automation and karaoke entertainment systems in Malaysia. We own and manage the brands SmartZone Smart Home and KaraBest Karaoke System, serving customers nationwide with innovative technology solutions.
About the Role

We are seeking a responsible and detail-oriented Administrative Assistant to support our daily office operations. The successful candidate will play a key role in ensuring smooth administrative processes and providing support to various departments, including sales, operations, and accounts.

Key Responsibilities

• Prepare and process quotations, invoices, purchase orders, and other business documents.
• Perform data entry and maintain accurate records in the company's systems.
• Organize and maintain filing systems, both physical and digital.
• Handle incoming calls, emails, and customer inquiries professionally.
• Coordinate appointments, meetings, and office schedules.
• Monitor and manage office supplies and inventory.
• Assist with document preparation, scanning, filing, and correspondence.
• Support the Accounts and Operations teams with administrative tasks.
• Coordinate courier services and manage incoming and outgoing deliveries.
• Perform other ad-hoc administrative duties as assigned by management.

Requirements

• Minimum SPM or equivalent qualification.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Good communication skills in English, Bahasa Malaysia, and Chinese (added advantage).
• Strong organizational and time management skills.
• Able to work independently with minimal supervision.
• Responsible, proactive, and attentive to details.

Benefits

• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Performance Bonus (subject to company performance)
• Training and Career Development Opportunities
• Friendly and Supportive Working Environment

Working Hours

• Monday to Friday: 9:00 AM – 6:00 PM
• Saturday: 10:00 AM - 4:00 PM

Joining our team offers the opportunity to gain valuable experience in administration, business operations, and office management while supporting a growing smart technology company.

🏠 About SmartZone

For over 44 years, SmartZone has led the way in fully wired, processor-based smart home systems in Malaysia — serving luxury homes, self-built bungalows, and premium residences.

Unlike conventional smart gadgets, our systems are:

• Fully wired (PLC-based)
• Customized from blueprint stage
• Backed by in-house programmers, technicians, and project consultants
• Built for elite homeowners who demand seamless control, stability, and sophistication

We don’t just sell switches. We build entire control experiences.

 If you love want to be part of Malaysia’s most trusted smart home brand — we’d love to welcome you aboard.

COMPANY

• Our business was established in 1982.
• Retail of SmartZone Smart Home Automation System & KaraBest Karaoke System
• We have been selected by ARFF “AOBA” ASEAN OUTSTANDING BUSINESS AWARD 2016 – ASEAN Most Recognized Brand in SMART HOME AUTOMATION INNOVATIVE EXCELLENCE AWARD OF THE YEAR.
• SmartZone Smart Home website - https://www.smartzone.info/
• KaraBest Karaoke website - https://karabest.com