ADMIN ASSISTANT / OFFICE ADMIN

About the role

This role encompasses accounts receivable, staff claims management, SQL accounting system administration, tax compliance, document preparation, HR and payroll administration, and general office duties.

Key responsibilities

• Record and process incoming payments and receipts in the SQL Accounting System
• Key in and maintain supplier invoices accurately in the accounting system
• Ensure all transactions are properly recorded and supported by relevant documents
• Sort, check and organise staff claims and supporting receipts
• Verify the completeness and accuracy of claim documents
• Process and record staff claims for payment and maintain proper filing
• Perform daily accounting data entry and maintain accurate accounting records in the SQL Accounting System
• Prepare and process Sales and Service Tax (SST) payments
• Prepare and submit SST returns within the stipulated deadlines, subject to the company's approval procedures
• Prepare and issue invoices, quotations, delivery orders (DO/DN) and credit notes (CN)

About you

• Ability to maintain and update staff attendance records, including checking attendance, lateness, absences and overtime where applicable
• Ability to compile and verify attendance records for monthly payroll processing
• Ability to prepare and calculate monthly staff payroll based on approved salary details, attendance records, overtime, allowances and applicable deductions
• Ability to generate and retrieve data from the POS system for attendance, payroll or other administrative purposes, as required
• Ability to handle payroll and staff information confidentially