Admin Assistant / Officer / Executive

About the role

We are hiring an Administration Assistant / Officer / Executive to ensure smooth day-to-day operations of the Management Office in Ara Damansara. You will welcome and assist residents, tenants, contractors, and visitors, handle communications, and provide comprehensive administrative support to the team.

Key responsibilities

• Ensure smooth day-to-day operations of the Management Office
• Welcome and assist residents, tenants, contractors, and visitors
• Handle phone calls and correspondences professionally
• Draft letters, memos, meeting minutes, and reports
• Maintain accurate filing systems and office records
• Assist in compiling monthly and quarterly reports
• Manage office stationery inventory and general supplies
• Support general office tasks such as photocopying, scanning, and documentation
• Provide administrative support as assigned by the supervisor

About you

• Minimum SPM qualification and above
• Office/admin experience is a plus
• Good command of Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Responsible, detail-oriented, and trustworthy
• Strong communication and interpersonal skills
• Able to multitask and maintain confidentiality
• Positive attitude and willingness to learn
• Languages: English and Bahasa Malaysia. Multilingual in other languages is a plus
• Punctual and organized, with good time management skills and the ability to prioritize tasks effectively to meet deadlines

Benefits

• 5.5 working days/week with alternate Saturdays off
• EPF, SOCSO, EIS contributions
• Annual leave + Medical & Dental benefits
• Group Personal Accident & Hospitalization Insurance
• Training & Development Opportunities
• Free Parking