Admin Assistant (Offshore)

Key Responsibilities

Handle general office administration, including emails, telephone enquiries, correspondence, filing and data entry.

Prepare and maintain documents, reports, spreadsheets and administrative records.

Support the operations team with vessel-related documentation, crew records and project administration.

Maintain document registers, monitor expiry dates and follow up on renewals with the relevant

personnel.

Assist with travel, accommodation, transport and meeting arrangements for staff and crew as required.

Assist with preparing purchase orders, compiling invoices and delivery orders, and submitting supporting documents for payment processing.

Liaise with suppliers, service providers and internal teams on administrative matters, orders and deliveries.

Maintain office supplies and coordinate office maintenance and service arrangements.

Assist with employee records, leave tracking and onboarding documentation.

Handle confidential information responsibly and keep records accurate, organised and accessible.

Perform other administrative duties assigned by management.

Talent Titans: Your Partner in Talent Excellence

Maritime | Offshore | Renewable & Clean Energy | Healthcare

Singapore | Malaysia| Hong Kong | India

With over 12 years of recruitment expertise, our team is passionate, committed, and agile in navigating the ever-evolving talent landscape.

At Talent Titans, we are more than just recruiters—we are strategic talent partners committed to driving business success. With over a decade of expertise, our team combines deep industry knowledge with a dynamic, problem-solving approach to connect employers with exceptional professionals.

We go beyond simply filling roles. Our mission is to identify talented individuals who elevate organizations, shape industries, and create lasting impact.

Guided by our core values of excellence, integrity, and ambition, we assist you to build future-ready teams that propel your businesses forward.

Partner with Talent Titans, where expertise meets opportunity, and potential turns into performance.

Our Services:

• Recruitment Services – Connecting top talent with the right opportunities
• Volume Placements – Scalable hiring solutions for workforce expansion
• Work Pass Applications – Streamlining employment pass processing
• Headhunting – Targeted searches for high-impact professionals
• Employment Contract Review – Ensuring compliance and clarity
• Reference Checks – Verifying credentials and experience
• Consultancy Services – Expert guidance on workforce strategies
• Company Registration Services – Supporting business setup and compliance

Let our expertise drive your success.

Get in touch today!

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