Admin Assistant (Penang)

We are looking for a responsible and detail-oriented Admin Assistant to assist in daily office administrative operations. This position welcomes those who are eager to learn and grow in administration fields.

Key responsibilities

• Manage and maintain proper documentation, filing systems, and company records.
• Prepare, organize, and update administrative documents, reports, forms, and correspondence.
• Handle submission, renewal, and follow-up of documents with relevant authorities, government agencies, and external parties when required.
• Liaise with government departments, authorities, and external parties for administrative matters.
• Ensure timely follow-up on licenses, permits, certificates, and other company-related documentation.
• Assist in coordinating office administrative matters and ensure smooth daily operations.
• Maintain proper records of company documents, agreements, invoices, and other administrative files.
• Assist in preparing documents for audits, inspections, and regulatory requirements.
• Handle incoming calls, emails, and general administrative enquiries.
• Support management with administrative reports, documentation, and ad-hoc assignments as required.

About you

• At least 2-3 years of related experience
• Experience in handling documentation, government-related matters, or liaising with authorities is an added advantage.
• Familiar with administrative procedures, document preparation, and record management.
• Able to use Microsoft Word & Excel.
• Responsible, willing to learn, and attention to detail.
• Able to work independently and as part of a team.
• Able to communicate in Bahasa Malaysia and English.
• Mandarin-speaking candidates are preferred (to liaise with Mandarin-speaking customers and suppliers).