Admin Assistant/ Personal Assistant - Arabic Speaker

Job Summary

We are looking for a highly organized, proactive, and professional Admin Assistant / Personal Assistant to provide administrative and personal support to management. The role involves coordinating daily activities, managing schedules, preparing documents, handling correspondence, maintaining records, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

• Provide administrative and personal support to management as required.
• Manage calendars, appointments, meetings, and daily schedules.
• Coordinate meetings, prepare agendas, and maintain meeting records when required.
• Handle emails, correspondence, phone calls, and other communications professionally.
• Prepare letters, reports, presentations, memos, and other business documents.
• Maintain confidential files, records, and important documents.
• Coordinate internal and external meetings and appointments.
• Follow up with departments and employees on assigned tasks and pending matters.
• Assist management with daily administrative and operational requirements.
• Arrange travel, accommodation, transportation, and other logistics when required.
• Prepare and organize documents for meetings, presentations, and business activities.
• Maintain proper filing and document control systems.
• Handle confidential and sensitive information with discretion.
• Coordinate with clients, suppliers, employees, and other external parties when required.
• Assist with office administration, stationery, and other administrative requirements.
• Monitor deadlines and follow up to ensure tasks are completed on time.
• Prepare and maintain reports, trackers, and administrative records.
• Perform other administrative or personal duties assigned by management.

Qualifications & Experience

• Bachelor's degree or diploma in Business Administration, Management, or a related field.
• Minimum 2–4 years of experience as an Administrative Assistant, Personal Assistant, Executive Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Ability to handle confidential information professionally.
• Strong follow-up and coordination skills.
• Ability to multitask and work under pressure.
• Professional appearance and interpersonal skills.
• UAE experience is preferred.
• A valid UAE driving license is an advantage.

Application Question(s):

• Are you willing to relocate to Abu Dhabi?
• Can you speak Arabic?
• Do you agree for the salary range of (AED 4,000 - AED 4,500)?

Work Location: In person