Admin Assistant (Planning & Procurement)

**• Sin Ming Lane, Singapore

• 5 days work 
• Career Growth Opportunities**

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Company Overview:

An established Singapore-based FMCG marketing and distribution company, specializing in premium food, beverages, confectionery, health and beauty products. The company works with international brands and distributes products across major retail channels in Singapore.

Role Purpose:

The Admin Assistant keeps procurement and inventory running smoothly by planning and analysing inventory to keep stock at healthy levels, raising and maintaining accurate purchase and procurement documentation, coordinating with suppliers, and processing customer orders accurately and on time.

Key Responsibilities:

1. Inventory Planning and Analysis

   • Plan inventory levels to ensure stable supply and reduce shrinkage and stock write offs
   • Analyse stock movement, usage and reorder levels to guide purchasing decisions
   • Support stock checks and keep inventory records accurate
   • Flag low stock, delays or supply issues to the relevant team early

2. Procurement and Documentation

   • Raise purchase orders and maintain accurate procurement records and filing
   • Prepare and compile supporting documents such as quotations, purchase requisitions and delivery notes
   • Match purchase orders, delivery orders and invoices for verification and payment
   • Maintain updated supplier and product master data

3. Supplier and Vendor Coordination

   • Follow up with suppliers on order confirmations, lead times and delivery schedules
   • Assist in obtaining quotations and comparing supplier pricing and terms

4. Order Processing

   • Receive, check and key in customer orders accurately into the system
   • Verify pricing, quantities, stock availability and delivery dates before confirming orders
   • Prepare delivery orders, invoices and related paperwork, and follow through to fulfilment
   • Track order status and resolve discrepancies with customers, sales and warehouse teams

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How to Apply:

If you are interested to apply, kindly submit your updated resume in DOC/PDF format and allow our Consultant to match you with our Clients.

To facilitate the process, please ensure the following details are included in your resume:

Current Address / Location

Current Salary

Reason for Leaving

Expected Salary

Notice Period

Kindly note that only shortlisted candidates will be notified.

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Juanna Ng Hui Kee Reg No: R1766616

The Supreme HR Advisory Pte Ltd EA No: 14C7279