Admin Assistant (Procurement)

About the role

To provide administrative and operational support to the Procurement Department by assisting with procurement documentation, purchase orders, supplier and rental records, quotation and pricing updates, inventory control, and other procurement-related administrative matters. The role also supports general office administration and contributes to the smooth and efficient day-to-day operations of the department.

Key responsibilities

• Assist with quotation comparison, pricing updates, purchase orders, and procurement documentation in accordance with approved requirements.
• Maintain supplier, procurement, stock, stationery, uniform, and safety item records; conduct stock checks and arrange replenishment when required.
• Prepare and maintain transmittal forms, lorry crane rental records, Excel records, and other supporting documents. Ensure records are updated accurately and documents are properly filed for reference.
• Manage PPE records and issuance for new and existing workers, updating records, and monitoring issuance.
• Maintain rental and equipment records, including transfers and invoice matching, and updating relevant records and supporting documents.
• Arrange material collection and transportation, and monitor delivery schedules to meet project requirements.
• Perform general filing, data entry, documentation, and office administration duties.
• Perform other ad-hoc duties as assigned by the supervisor.