ADMIN ASSISTANT - Property Development

We are looking for proactive, detail-oriented, and dedicated Admin Assistants to support daily office operations across companies under the Tech Max Group of Companies. With multiple vacancies across various locations, this is an excellent opportunity for individuals who enjoy administrative work and wish to grow their career in a stable and supportive environment.

Location : Bandar Indera Mahkota, Kuantan, Pahang

As an Admin Assistant, you will be responsible for ensuring smooth office operations through effective administrative support, documentation management, and timely coordination of tasks. This role is ideal for someone organized, reliable, and able to multitask efficiently.

Job Scope / Responsibilities

-Handle daily administrative and clerical tasks for the property/project office.
-Prepare, organize and maintain documents, records, invoices, quotations and correspondence.
-Assist with property-related documentation such as booking forms, sales documents, purchaser information and handover records.
-Coordinate with purchasers, agents, contractors, lawyers, consultants and internal departments.
-Answer phone calls, WhatsApp messages and emails, and respond to general customer enquiries.
-Arrange appointments, meetings, site visits and property-related activities.
-Maintain proper filing of project and purchaser documents, both physical and digital.
-Assist with preparing reports, spreadsheets, payment records and monthly administrative reports.
-Monitor office supplies and coordinate purchases when required.
-Assist the sales/property team with administrative support and follow-up.
-Update purchaser, unit and project status records in Excel or the company's system.
-Assist in coordinating defects, renovation, vacant possession (VP), key collection and other property-related matters.
-Liaise with contractors and maintenance teams when necessary.
-Perform other administrative duties assigned by the management.

Requirements

-Minimum Diploma in Business Administration, Property Management, Management or related field.
-1–3 years of administrative experience; experience in property, construction or real estate is an advantage.
-Good knowledge of Microsoft Office, especially Excel, Word and Outlook.
-Good communication and interpersonal skills.
-Able to communicate in English and Bahasa Malaysia; or other languages would be an advantage depending on the customer base.
-Organized, detail-oriented and able to manage multiple tasks.
-Able to work independently as well as in a team.
-Good follow-up and coordination skills.
-Willing to communicate with purchasers, contractors and external parties.
-Experience with property management systems
-Must be willing to work at the project/site office when required.
-Possess own transport may be preferred, particularly if the project is located outside the city.

Preferred Skills

-Microsoft Excel: basic formulas, sorting/filtering, data entry and simple reports.
-Document management: proper filing and record keeping.
-Customer service: handling purchaser enquiries professionally.
-Coordination: able to follow up with multiple parties and ensure tasks are completed.
-Problem-solving: able to handle routine property/project issues and escalate matters appropriately.

What we offer

At Tech Max Group of Companies, we believe in developing our people and building strong teams. We provide:

• Competitive salary package
  -A supportive and collaborative work environment
  -Exposure to both finance and administrative tasks
  -Opportunities for learning and career development
  -An open and inclusive workplace culture that values teamwork and integrity
  -Work-life balance in a dynamic and respectful environment