Admin Assistant (Purchasing)

Admin Assistant (Purchasing)

WeBuild Manila

Duties and Responsibilities

• Manage daily office operations, including organizing schedules, files, and correspondence, and act as a primary point of contact for vendors, suppliers, and/or external clients.
• Handle purchasing tasks, such as sourcing suppliers, requesting quotations, placing orders, documentation and tracking of purchases and receipts, and other assigned related tasks
• Maintain and organize company documentation, including contracts, invoices, and project files alongside management team and internal accounting team
• Adhere to prescribed internal budgets and partner with internal accounting team on best practices on financial transactions and reviews.
• Assist in coordinating meetings, appointments, and communications between internal teams and external clients.
• Monitor inventory levels and manage the procurement of office and construction supplies.
• Support project manager/s in administrative tasks related to ongoing construction projects.
• Ensure timely submission, tracking, and follow-up of reports and required documentation.
• Perform other administrative duties as assigned to support the team.

Qualifications

• 1-2 years of experience in an administrative-related role, preferably in the construction industry.
• 1-2 years of experience in purchasing, documentation, and coordination.
• Strong attention to detail and organizational skills.
• Good communication skills and time-management abilities.
• Working knowledge in Microsoft Office Suite (Word, Excel, PowerPoint) and Google docs
• Amenable to report onsite in Muntinlupa City from Mondays to Saturdays, 8:00 AM to 5:00 PM.