Admin Assistant / Receptionist

Job Summary

Were looking for an organized, personable Administrative Assistant / Receptionist to be the first point of contact for our office. This role blends front-desk hospitality with administrative, HR, and light office-upkeep support youll greet visitors, manage communications, assist HR with day-to-day activities, and help keep the office clean and presentable.

Location: Mumbai, Maharashtra, India.

Responsibilities

Front Desk & Administrative

• Greet and welcome visitors, clients, and vendors in a professional, friendly manner
• Answer, screen, and direct incoming phone calls; manage general email inbox
• Manage front desk operations: sign-in, badges, deliveries, and mail distribution
• Schedule and coordinate meetings, appointments, and conference rooms
• Maintain office supplies inventory and place orders as needed
• Support calendar management and travel arrangements for executives/teams
• Prepare correspondence, reports, presentations, and other documents
• Data entry and maintenance of filing systems (physical and digital)
• Coordinate with building management/vendors for office maintenance
• Support other departments with ad-hoc administrative tasks

HR Support

• Assist with onboarding/off boarding logistics for new hires (desk setup, badges, welcome kits, paperwork)
• Maintain and update employee records and HR databases
• Help coordinate interview scheduling and candidate communication
• Support attendance/leave tracking and timesheet follow-ups
• Assist in organizing employee engagement activities, training, and events
• Help ensure compliance with company policies and basic documentation upkeep

Office Upkeep

• Ensure the reception area, meeting rooms, and common areas are clean, tidy, and presentable always
• Coordinate with housekeeping/janitorial staff and follow up on cleanliness standards
• Monitor pantry/kitchen area supplies and cleanliness
• Report maintenance or hygiene issues promptly and ensure timely resolution

Requirements

• High school diploma required; Associates or Bachelors degree a plus
• 13 years of experience in administrative support, front desk, HR support, or customer service
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office / Google Workspace
• Strong organizational skills and attention to detail
• Ability to multitask and prioritise in a fast-paced environment
• Professional demeanour and positive, service-oriented attitude

Experience

• Work experience: 0-1 year

Job Type

• Full time

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.