Admin Assistant (Remote)

The Administrative Assistant provides administrative and documentation support to consultants delivering HR consultancy services. The role is responsible for preparing and maintaining grant application documents, organizing HR records, supporting workflow and SOP documentation, coordinating client communications, and ensuring timely submission of project documentation. The Administrative Assistant plays a key role in maintaining accurate records and ensuring smooth execution of consultancy projects.

Key Responsibilities:

• Provide administrative support for HR consultancy projects, including document preparation, filing, and record management.
• Prepare, organize, and maintain documents required for grant applications, claims, supporting evidence, and project reports.
• Coordinate meetings, project schedules, training sessions, and client appointments.
• Liaise with clients to collect required documents and follow up on outstanding information.
• Prepare project documentation, presentation materials, reports, and meeting minutes.
• Monitor project timelines and assist in ensuring grant submissions and project deliverables are completed within deadlines.
• Perform data entry and maintain accurate records for consultancy projects and employeerelated documentation.
• Support workflow documentation and process mapping activities during consultancy engagements.
• Assist consultants in preparing HR documentation such as (SOPs, Employee Handbooks, Performance Management documents)
• Support any ad hoc requirements from management

Qualifications:

• Diploma or Higher Nitec in Business Administration, Human Resource Management, Office Administration, or related discipline.
• 1–3 years of administrative experience, preferably in HR consultancy, professional services, or project administration.
• Strong organizational and time management skills
• Ability to manage multiple projects simultaneously
• Adaptability in a fast-paced consultancy environment

Talents@Work Pte Ltd (21C0501)

Jacob Lee(R26161022)