Admin Assistant (SimPro) - Iloilo

Role Snapshot

• Full-time, Day Shift, Onsite

• Internal Position Title: Admin Assistant (Simpro)

• 1-3 years of Professional experience in Administrative Assistance ( specifically job management)

• Creating jobs in SimPRO from service inbox and scheduling

• Day-to-day varying administrative tasks

• Great communication skills both verbal and written

About the Role

We have partnered with a company that delivers commercial fit-outs, refurbishments, industrial upgrades, and integrated facilities management across Sydney’s built environment. From premium workplaces and hospitality venues to large-scale industrial assets and ongoing asset care, they manage the entire lifecycle of a space with a single, accountable team. In this role, you will be assisting as an internal administrator handling Simpro and Client Portals to ensure jobs are well taken care of.

Why Cooee

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – 'To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision 'to transform through connection'. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

What you'll be working on:

● Creating jobs in SimPRO from service inbox and scheduling

● Updating cost of supplier PO’s (SimPRO - Bunnings, Mitre 10, etc)

● Facilio comment emails up to updating Simpro system

● Facilio and JLL tags

● Cross checking of Facilo/Prisim – making sure all jobs are in Simpro.

● Updating/Chasing expiring insurances (Simpro and Procore)

● Starting works list in SimPRO

● Issuing approved PO to contractors

● Uploading contractor invoices to XERO

● Chasing invoicing

● Day-to-day varying administrative tasks

What we're looking for:

● 1–3 years of professional experience in Administrative Assistance (specifically job management)

● Strong knowledge and understanding of different SimPRO usage

● Knowledge of Client Portals is preferred but not required (Facilio & Prism)

● Great communication skills both verbal and written

● Strong analytical and problem-solving skills

● Ability to manage time effectively and work both independently and collaboratively with international partners

● Growth mindset and adaptability in dynamic, fast-paced environments

WHY COOEE

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – 'To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision 'to transform through connection'. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

WHAT WE OFFER:

• HMO on Day 1
• Holistic coaching and guidance
• Weekly engagement activities and team connections
• Learning and people development opportunities
• IT equipment provided by Cooee
• Government-mandated benefits

After you apply, our Talent Seekers may call you for an initial discussion. Please keep your lines open from Monday–Friday | 9:00 AM – 4:00 PM.

Note: If you have already applied for this role recently, there is no need to submit another application. Our team is currently reviewing all applications received.

Job Type: Full-time, Day Shift

Onsite (Iloilo Office): Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City