Admin Assistant to Exec Dir

Admin Assistant to Exec Dir

Requisition ID

req38058

Working Title

Admin Assistant to Exec Dir

Position Grade

10

Position Summary

The University of New Mexico Student Health and Counseling (SHAC) is seeking applicants for an Administrative Assistant to the Executive Director to work directly for the Executive Director, while also supporting the other directors of the unit.

Student Health and Counseling (SHAC) is a comprehensive health service available to all currently enrolled UNM students. SHAC is located North of Johnson Center and across from the Student Union Building. It is open Monday through Friday and is closed on all UNM holidays. Services include medical appointments (scheduled and same day), pharmacy, women's and men's health, allergy and immunization, medical specialty clinics, physical therapy, lab and x-ray, travel health clinic and counseling services, as well as health education, prevention, and promotion.

Please check out our website to learn more: https://shac.unm.edu/

As an employee of UNM, being a Lobo means access to a robust benefits package, access to resources and perks from discounted event tickets to tuition remission. We foster a Work + Life balance through our employee wellness programs, paid parental leave and more.

The ideal candidate will demonstrate the following experience and skills:

• Strong interpersonal and communication skills and the ability to work effectively with a diverse range of professionals.
• MS Office programs experience including Word, Excel, and PowerPoint.
• Experience in record-keeping and/or specified information gathering projects.
• Knowledge of accreditation process in healthcare.
• Database management experience.
• Knowledge of office management principles and procedures.
• Ability to create, compose, and edit written materials.
• Solid organizational and coordination skills.

Duties and Responsibilities:
Under limited supervision, provides operational coordination, administrative support, and project management to the Executive Director or Chair of an academic branch or of a multi-faceted, self-contained operating division administered under autonomous circumstances. Manages the day-to-day administrative and secretarial support activities of the office and supervises support staff and/or students, as appropriate; may independently administer a defined program initiative or service operation for the unit.

• Provides secretarial and administrative support for the Executive Director.
• Research information, compiles statistics and gather / computes various data, prepares special and/or one-time reports, summarizes or replies to inquiries, selecting relevant data from a variety of sources.
• Scheduling meetings of the various committees at SHAC and taking notes/minutes for these meetings.
• Work with our Operations Manager on provider credentialing and privileging. Will run applicable reports, gather and file documentation and organize required documents for review.
• Work with the Executive Director and Department Directors on accreditation requirements. Will monitor calendar/timeline requirements to ensure timely completion. Will be a focal point for gathering updated policies and procedures, along with ensuring accurate formatting of all documents.
• Assist in the planning and execution of select special events within SHAC.
• Manage the various SHAC conference rooms scheduling for meetings and other activities.
• Compiling the internal and external incident/adverse event reports for tracking and presentation at leadership committee meetings.
• Other administrative duties as assigned by SHAC executive leadership.

See the Position Description for additional information.

Conditions of Employment

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

Additional Requirements

Campus

Main - Albuquerque, NM

Department

Student Health and Counseling (037A)

Employment Type

Staff

Staff Type

Regular - Full-Time

Term End Date

Status

Non-Exempt

Pay

Hourly: $20.00 to $27.00 Depending on Education and Experience

Benefits Eligible

This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement

As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required

Yes

For Best Consideration Date

10/16/2026

Eligible for Hiring Incentive

No

Eligible for Remote Work

No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

Please include resume/UNMJobs application, cover letter, and three professional references.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.