Admin Assistant (Training & Business Development)

About the role

We are seeking an organized, proactive, and detail-oriented Admin Assistant to support the day-to-day administration and operations of our corporate training business. This is a junior-friendly role that is open to fresh graduates. You will start primarily in a hands-on administrative role, working closely to assist our Business Development (BD) and management teams in the first few months. As you master the core administrative workflows, you will gain deeper exposure to training operations and learn specialized corporate compliance skills.

Key responsibilities

• Provide day-to-day administrative support to the Business Development team to keep client workflows moving smoothly
• Draft and organize quotations, proposals, training agreements, and other business documents
• Maintain accurate training records, update internal databases, and manage paperwork for compliance and reporting
• Serve as a point of contact, coordinating messages between clients, trainers, and internal management
• Help organize training schedules, book physical or virtual venues, track participant attendance, and compile evaluation forms
• Prepare, format, and organize training modules, slide decks, and learning materials
• Assist in sourcing, scheduling, and communicating with coaches and industry trainers
• Learn and assist with the HRD Corp E-TRiS system, helping process client grant applications and claims under senior guidance

About you

• Diploma or Degree in Business Administration, Human Resources, Management, or any related field
• 0–2 years of experience; fresh graduates are welcome
• Proficient in Microsoft Office (especially Word and Excel)
• Strong organizational skills and an eye for detail
• Good communication skills in English and Bahasa Malaysia
• Eager to learn, hands-on, and comfortable assisting a fast-moving business team

Benefits

• Full, patient mentorship and guidance to help you transition into the corporate environment
• A strong foundation in B2B corporate operations and project administration
• Opportunity to learn highly marketable skills, such as HRD Corp E-TRiS system management