1
1498295-W
Admin Assistant URGENT HIRING
21 days ago
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Important information
Contract type:
Permanent
Salary:
MYR 27,600 – MYR 30,000 / year
Location:
Kuala Selangor, Selangor, Malaysia
Work mode:
Onsite
Published on:
5 October 2026
What they need
- Provide daily administrative and clerical support to ensure smooth operation of the office.
- Prepare, type, format and maintain letters, memos, reports, forms and other Company documents.
- Maintain proper filing systems and records, both physical and electronic, ensuring documents are easily accessible.
- Handle incoming and outgoing emails, telephone calls, correspondence, courier services and general enquiries.
- Assist in managing office supplies, stationery and pantry items, including monitoring stock and arranging replenishment.
- Coordinate meetings, appointments and meeting-room arrangements and prepare necessary documents when required.
- Assist with travel arrangements, accommodation, transportation and other administrative arrangements for employees and Management.
- Maintain records of Company assets, office equipment, keys and items issued to employees.
- Coordinate with project sites and Head Office departments on administrative documentation and operational requirements.
- Assist with purchase requests, quotations, invoices, delivery orders and administrative supporting documents.
- Liaise with suppliers, service providers, building management and other external parties on administrative matters.
- Assist in monitoring and coordinating office maintenance, repairs and servicing of office equipment.
- Receive visitors and ensure they are attended to in a professional and courteous manner.
- Assist in preparing and maintaining staff attendance, administrative records and relevant documentation when required.
- Support arrangements for Company meetings, training programmes, staff activities and corporate events.
- Ensure all confidential Company documents and information are properly handled and securely maintained.
- Follow up on outstanding administrative matters and ensure tasks are completed within the required timeline.
- Provide administrative support to HR, Finance, Procurement, Project teams and Management when required.
- Perform any other administrative and clerical duties assigned by Management from time to time.
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