Admin Assistant/Admin Clerk

About the role

This is an administrative position supporting the production department. You will manage inventory, production records, work orders, and coordinate between the production department and external customers. The role involves system data entry, documentation, and logistics coordination.

Key responsibilities

• Assist the production department in updating inventory, receiving and production records
• Receive order quantities from planners and create production work orders in the system
• Create batch orders and associate them with work orders, prepare and update all work order statuses in the system
• Update production hours in the system
• Manage outbound calls and reply to necessary emails
• Maintain the correct filing system based on customer order batches
• Provide administrative support and coordinate work between the production department and external customers
• Perform data entry tasks, ensuring the accuracy of system information
• Prepare shipping documents, customs invoices, packing lists, delivery notes and properly store documents
• Arrange courier shipments (DHL, FedEx, UPS)

About you

• Possess at least a "0" level or higher education qualification and at least 1 year of relevant administrative or related work experience
• Detail-oriented and meticulous
• Must be able to communicate in both Mandarin and English, both in written and oral form, as this position requires liaison and communication with colleagues regarding the ERP system
• Proficient in Microsoft Office software, including Excel, PowerPoint, and Word
• Able to work independently and prioritize daily tasks effectively
• Proactive, self-motivated, and able to complete tasks independently