Admin Assistant/Receptionist

We are looking for a friendly, organized, and professional HR & Admin Receptionist to be the first point of contact for our office while also supporting the HR and administration function.

The ideal candidate should have excellent communication skills, a welcoming personality, and strong organizational abilities. You will be responsible for managing the reception area, handling visitors and calls, supporting day-to-day office administration, and assisting the HR team with basic coordination and documentation.

What You'll Do
Reception & Front Desk

• Welcome and greet visitors, clients, candidates, and employees professionally.
• Manage the reception area and ensure it is clean, organized, and presentable.
• Handle incoming calls, emails, and general enquiries and direct them to the appropriate person or department.
• Maintain visitor records and coordinate visitor access.
• Receive and distribute courier, mail, and office deliveries.
• Coordinate meeting room bookings and assist with scheduling meetings.
• Offer refreshments to visitors and clients when required.
• Ensure a positive and professional experience for everyone visiting the office.

HR Support

• Assist with recruitment coordination, including scheduling interviews and communicating with candidates.
• Coordinate candidate visits and ensure they are guided to the appropriate interview area.
• Support onboarding and joining formalities for new employees.
• Maintain employee documentation, records, and basic HR trackers.
• Assist with attendance and leave-related records.
• Support employee engagement activities, celebrations, and office events.
• Assist with HR policy communication, documentation, and general HR coordination.
• Support exit formalities and documentation as required.

Office Administration

• Manage day-to-day office requirements, including stationery, pantry supplies, and other office essentials.
• Coordinate with vendors, housekeeping, maintenance, and other service providers.
• Monitor office cleanliness, facilities, and general upkeep.
• Maintain records related to office administration and compliance.
• Assist with courier, printing, scanning, filing, and documentation.
• Coordinate office requirements with different departments.
• Provide general administrative support to the HR team and management.

What We're Looking For

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 0–2 years of experience in reception, front desk, HR, administration, or office coordination. Freshers with the right attitude are welcome to apply.
• Excellent verbal and written communication skills.
• Pleasant, confident, and professional personality.
• Strong organizational and multitasking skills.
• Good knowledge of MS Office / Google Workspace.
• Ability to handle visitors, calls, and multiple requests professionally.
• Good attention to detail and follow-up skills.
• Ability to maintain confidentiality when handling employee and company information.
• Proactive, approachable, and willing to take ownership of day-to-day responsibilities.

Pay: ₹15,000.00 - ₹20,000.00 per month

Application Question(s):

• Where are you located? (Be specific if from Mumbai)
• What is your expectations for per month in hand salary?
• What was your last month in hand salary?

Work Location: In person