Admin Assistant/Receptionist

Job Overview

We are seeking a dynamic and organized Admin Assistant/Receptionist to join our team! This vital role combines front desk responsibilities with administrative support, ensuring our office runs smoothly and efficiently. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills. You will be the first point of contact for visitors and callers, managing a multi-line phone system, greeting guests with professionalism, and providing essential clerical support across various departments. This paid position offers an exciting opportunity to develop your office experience while contributing to a positive workplace environment.

Responsibilities

• Greet visitors warmly and professionally, directing them appropriately
• Manage multi-line phone systems, answer inquiries, and route calls efficiently
• Handle data entry tasks accurately using Microsoft Office and Google Workspace tools
• Maintain organized filing systems both digitally and physically, including medical or dental records if applicable
• Support bookkeeping activities using QuickBooks or similar accounting software
• Assist with scheduling appointments and managing calendars for staff or clients
• Perform general clerical duties such as photocopying, proofreading documents, and preparing correspondence
• Provide excellent customer service by addressing inquiries promptly and courteously
• Support front desk operations in a busy office environment, ensuring smooth daily operations

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with QuickBooks or other bookkeeping software is a plus
• Excellent data entry skills with high accuracy and attention to detail
• Strong phone etiquette and experience managing multi-line phone systems
• Ability to handle filing systems efficiently and maintain confidentiality of sensitive information
• Experience in customer service or customer support roles, especially in medical or dental offices preferred
• Demonstrated ability to proofread documents thoroughly and maintain high-quality work standards
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Computer literacy including typing speed and proficiency in general office equipment operation

Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their administrative expertise. This is a paid position designed to help you grow your career while supporting our office’s success.

Pay: $19.76-$25.09 per hour

Expected hours: 40.0 per week

Benefits:

• On-site parking

Education:

• Secondary School (preferred)

Work Location: In person