Admin Assistants

The Services required are set out as follows:
Item 1: Admin Assistant (Admin & Customer Service)

Manning of General Office Counter;

• Manage General Office reception
• Attend to students, parents and walk-in visitors queries
• Attend to goods delivery
• Assist in general administrative and student related duties
• Updating of daily student attendance
• Follow up with absentees
• Attend to students leaving school early, prepare early dismissal slips (eg. for students unwell or medical appointment)
• Assist in managing the sickbay and attend to unwell students
• Providing first aid to students who are injured (eg. small cuts, abrasion/bruise), follow-up with completion of incident report
• Assist and guide staff on completion of incident report
• Assist in records management (eg. incident report and late list)
• Assist in other office or admin duties assigned by the Authority

Item 2: Admin Assistant (Admin & Operations)

Manning of General Office Counter;

• Manage General Office reception
• Attend to students, parents and walk-in visitors queries
• Attend to goods delivery
• Assist in general administrative and student related duties
• Coordinate bus bookings and oversee bus booking orders for the school
• Attend to students leaving school early, prepare early dismissal slips (eg. for students unwell or medical appointment)
• Assist in managing the sickbay and attend to unwell students
• Providing first aid to students who are injured (eg. small cuts, abrasion/bruise), follow-up with completion of incident report
• Assist and guide staff on completion of incident report
• Assist in general estate management duties
• Registering of door access card and issuance to staff
• Tracking of number-lock padlocks for all classes, keep up-to-date issuance records
• Assist in other office or admin duties assigned by the Authority.

The Personnel shall minimally have the following

qualifications, skills and experience:

• At least 3 years of working experience as a receptionist/ admin assistance in a Government/ Government Aided School (preferably Secondary School)/ Autonomous University Environment.
• At least GCE ‘N’ level certification
• Able to communicate and write well in English and at least one other language.
• Possess good communication skills and able to work independently as well as a team player.
• Able to use Microsoft Office applications such as Word and Excel
• Preferably have first aide certification.