Admin Assitant

About the role

We are seeking a dedicated and organised Admin Assistant to join our team at CHOONG HWA INDUSTRIAL MACHINERY SDN. BHD. This is a full-time position based in Ipoh, Perak. As an Admin Assistant, you will be the backbone of our administrative operations, providing essential support to ensure our office runs smoothly and efficiently. You will play a crucial role in maintaining our organisational systems, managing communications, and supporting various departments across the company. This position offers an excellent opportunity to develop your administrative expertise whilst contributing meaningfully to the success of our industrial machinery business.

Key responsibilities

1. Managing general office administration tasks including filing, data entry, and document management
2. Scheduling and co-ordinating meetings, appointments and conference rooms
3. Handling incoming and outgoing correspondence and emails professionally
4. Maintaining office supplies inventory and placing orders as needed
5. Providing administrative support to multiple departments and senior staff members
6. Preparing and formatting business documents, reports and presentations
7. Managing office equipment and ensuring maintenance is carried out promptly
8. Processing invoices, expense claims and other financial documentation
9. Assisting with staff recruitment processes and onboarding procedures
10. Supporting the organisation of company events and meetings
11. Maintaining confidentiality and handling sensitive information appropriately

What we're looking for

1. Proven experience working as an Administrative Assistant or in a similar administrative role
2. Strong organisational and time management skills with the ability to prioritise multiple tasks
3. Excellent written and verbal communication abilities in English; proficiency in Malay and Mandarin is advantageous
4. Proficiency with Microsoft Office suite including Word, Excel, PowerPoint and Outlook
5. Demonstrated ability to maintain accurate records and manage filing systems
6. Strong attention to detail and commitment to producing high-quality work
7. Professional demeanour and excellent customer service skills
8. Ability to work independently and as part of a team in a fast-paced environment
9. Reliability and commitment to meeting deadlines consistently
10. A proactive approach to problem-solving and continuous improvement

What we offer

At CHOONG HWA INDUSTRIAL MACHINERY SDN. BHD., we value our employees and strive to create a supportive and rewarding workplace. We offer competitive remuneration packages, opportunities for career progression and professional development. Our team benefits from a collaborative work environment where contributions are recognised and valued. We provide a structured working environment with clear expectations and support from management. As a full-time member of staff, you will receive benefits commensurate with your experience and qualifications. We are committed to fostering a positive workplace culture that encourages growth, learning and employee wellbeing.

About us

CHOONG HWA INDUSTRIAL MACHINERY SDN. BHD. is an established company operating in the industrial machinery sector. With a commitment to quality, reliability and customer satisfaction, we have built a reputation as a trusted provider of industrial machinery solutions. Our team comprises dedicated professionals who work collaboratively to deliver excellence in everything we do. We are proud of our achievements and our ability to adapt and grow within the competitive industrial machinery market. We believe in creating an environment where our employees can thrive professionally and contribute to the company's continued success.

Apply now

If you are a detail-oriented professional with strong administrative skills and a commitment to excellence, we would like to hear from you. Please submit your CV, a covering letter and any relevant qualifications to be considered for this exciting opportunity. Join our team and make a difference in a dynamic and growing organisation.