Admin Associate

KeyResponsibilities: CalendarManagement & Daily Operations

Manage a complex and dynamic calendar (including customer, partner,and international meetings)

Coordinate 1:1 meetings with managers and employees (subject toapproval)

Schedule meetings with global stakeholders and senior leadership

Coordinate QBRs (Israel, Enterprise, Channel) including fulllogistics

Manage invitations for shared events (e.g., FRS viewing sessions)

Prioritize tasks and ensure smooth day-to-day flow LeadershipMeetings & Documentation

Attend weekly leadership meetings (Sundays)

Take minutes and distribute summaries to relevant stakeholders

Track action items and follow up on execution

Plan and execute large-scale meetings (QBRs, Hackathons) end-to-end Stakeholder& Cross-Functional Coordination

Work closely with team leaders and department managers

Act as a POC between leadership and internal/external stakeholders

Coordinate with global leadership teams (e.g., Adrian and team) Approvals& Process Management

Consolidate and route requests for VP approval

Monitor status of tasks, decisions, and communications

Maintain documentation and ensure proper communication flow

Budget& Administrative Management

Manage budgets for events, employee welfare, and holiday gifts

Work with vendors and handle purchase orders

Process expenses (Concur, P-Card, business trips)

Handle operational payments (e.g., parking approvals) Events,Offsites & Production

Lead All Hands events (bi-annual) including content, logistics, andsuppliers

Organize leadership offsites (typically annual)

Coordinate visits from international guests

Manage sales-related events (QBRs, Hackathons, team events) TrainingCoordination

Coordinate weekly training sessions

Collect topics from managers and align with presenters

Manage invites, reminders, and on-site logistics TravelManagement

Plan and coordinate business travel (flights, hotels, agenda)

Work with travel vendors (e.g., Amex)

Prepare materials and ensure readiness InternalCommunication & Employee Experience

Manage internal communications (email, WhatsApp, office screens)

Oversee employee milestones (birthdays, life events)

Lead employee engagement and welfare programs

Including:
Holiday gifts Life events Employee familyevents Seasonal activities Company events KeyInterfaces

VP of Sales Sales Leadership Team Leaders Finance HR Vendors Global Stakeholders SuccessMetrics

Effective and accurate calendar management Leadership andsatisfaction

Budget adherence

High-quality meeting summaries

Strong internal communication and engagement

Successful execution of events and initiatives