Admin Associate

JOB RESPONSIBILITIES:

1. Workplace Safety & Compliance

• Serve as the designated Safety Officer, ensuring compliance with workplace safety policies and relevant government regulations.
• Implement and manage workplace safety programs in accordance with company policies and regulatory requirements.
• Monitor workplace safety practices and coordinate safety trainings, documentation, and compliance initiatives.

2. Personnel Records Management (201 Files Custodian)

• Maintain accurate and updated employee records and personnel files.

3. Office Administration

• Manage office supplies requisition, ensuring timely procurement and availability of office materials.
• Oversee office upkeep and maintenance, ensuring a clean, organized, and functional workplace.
• Manage the stock room and ensure proper inventory control of office supplies.

4. Asset Management

• Monitor and maintain records of HQ company assets, including tracking, issuance, and return of equipment.

5. Financial & Claims Processing

• Process employee claims and reimbursements in accordance with company policies.
• Prepare and process payment requests related to office expenses and coordinate with Finance for processing.
• Petty Cash Custodian intended for HQ revolving fund.

6. Front Desk & Reception

• Perform receptionist duties, including greeting visitors, managing calls, and assisting with general inquiries.
• Ensure professional front-desk operations and visitor coordination.

7. Administrative Support

• Handle flight and accommodation bookings for employees on official business trips.
• Provide general administrative support to People & Culture (P&C) and management as required.
• Perform other duties as assigned from time to time, to support operational requirements.

QUALIFICATIONS:

• Bachelor’s degree in office administration, Management, HR, or a related field.
• At least 2–3 years of experience in office administration or HR administration.
• Experience in managing workplace safety programs is required.
• Registered Safety Officer certification is an advantage.
• Experience in asset monitoring, administrative documentation, and office coordination is preferred.
• Strong organizational, communication, and multitasking skills.
• Proficiency in MS Office or Lark.