Admin Associate

The Admin Associate is responsible for providing administrative and clerical support to ensure the efficient operation of the office. The role involves handling documentation, coordinating with employees and departments, maintaining records, assisting with office activities, and supporting day-to-day administrative operations.

Key Responsibilities

• Provide general administrative and clerical support to the department.
• Prepare, organize, file, and maintain company documents, records, and reports.
• Handle encoding, data entry, and updating of administrative records and databases.
• Monitor and maintain proper filing systems for both physical and digital documents.
• Assist in preparing reports, forms, memoranda, letters, and other administrative documents.
• Coordinate with different departments regarding administrative requests and concerns.
• Assist in monitoring office supplies, equipment, and other administrative requirements.
• Process requests, endorsements, and other documents in a timely manner.
• Assist in scheduling meetings, appointments, and other company activities.
• Support employee-related administrative requirements when necessary.
• Assist in monitoring attendance, timekeeping, and other administrative records, if assigned.
• Coordinate with suppliers, contractors, and other external parties when required.
• Assist in company events, meetings, and other internal activities.
• Ensure that administrative procedures and company policies are properly followed.
• Perform other duties and responsibilities that may be assigned by the immediate supervisor.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Human Resources, Management, or a related field.
• Preferably with 1–2 years of experience in administrative or office support work.
• Fresh graduates with relevant internship or administrative experience may also be considered.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good organizational and time-management skills.
• Strong attention to detail and accuracy in handling documents and records.
• Good written and verbal communication skills.
• Ability to coordinate effectively with different departments and employees.
• Can work independently and manage multiple tasks and priorities.
• Professional, dependable, and willing to learn.