Admin Associate

• Greets and welcomes employees and visitors, ensuring a positive first impression

• Answers and directs incoming phone calls for the firm and its employees

• Screens and directs calls and visitors to appropriate personnel.

• Manages the reception area, ensuring it is clean and organized

• Oversees office, including maintenance, repairs, and security

• Ensures a clean, organized, and safe office environment

• Manages office keys

• Manages inventory of office assets

• Established budgets, requests and logistic plans related to the department’s activities

• Coordinates procurement and payment of vendor services, firm’s assets, pantry, office, and cleaning supplies

• Files/ renews business, sanitary permits, and all other documents necessary for the continued operations of the office

• Coordinates lease, leasehold improvements, and all other activities necessary in opening an office site

• Assists in the development and implementation of new administrative processes

Qualifications:

• Bachelor’s degree in Business Administration, Office Administration, Management, or any related field.

• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook.

• Knowledge of office administration, facilities management, procurement, inventory control, and document management is an advantage.