Admin Associate - Fixed Asset | Cagayan de Oro

SUMMARY:

The Fixed Asset Personnel is responsible for the administration, monitoring, control, and safeguarding of all company fixed assets across offices, warehouses, hubs, and operational facilities. The role ensures accurate asset records, proper asset utilization, timely inventory verification, and compliance with company policies. In a delivery service organization, assets include delivery vehicles, motorcycles, warehouse equipment, office furniture, IT equipment, communication devices, and other operational assets.

DUTIES & RESPONSIBILITIES

Asset Management and Control

• Maintain and update the company's Fixed Asset Register (FAR).
• Ensure all fixed assets are properly tagged, recorded, and monitored throughout their lifecycle.
• Process asset acquisitions, transfers, disposals, retirements, and write-offs in accordance with company policies.
• Monitor the location, condition, and accountability of company assets.
• Coordinate asset assignments and transfers among departments, branches, warehouses, and delivery hubs.

Asset Inventory and Verification

• Conduct regular physical inventory and asset audits across all company locations.
• Reconcile physical inventory results with asset records and investigate discrepancies.
• Prepare inventory variance reports and recommend corrective actions.
• Monitor compliance with asset accountability procedures and ensure assets are properly documented.

Fleet and Operational Asset Monitoring

• Maintain records of company vehicles, motorcycles, and operational equipment.
• Coordinate with Fleet, Operations, Warehouse, and IT teams regarding asset movements and status updates.
• Monitor the condition and utilization of operational assets and recommend repairs, replacements, or disposals when necessary.

Documentation and Record Keeping

• Maintain complete documentation related to asset purchases, assignments, transfers, repairs, disposals, and retirements.
• Ensure proper filing and retention of asset-related documents.
• Prepare asset accountability forms and turnover documents for employees and departments.

Reporting and Compliance

• Generate periodic reports on asset inventory, movements, losses, damages, and disposals.
• Assist Finance and Accounting departments during asset reconciliation and audit activities.
• Support internal and external audits by providing asset records and documentation.
• Ensure compliance with company policies and asset management procedures.

Process Improvement

• Recommend improvements to asset management systems and procedures.
• Participate in the implementation of asset tracking technologies and inventory control initiatives.
• Promote best practices in asset accountability and utilization throughout the organization.

QUALIFICATIONS:

• Bachelor's Degree in Business Administration, Logistics, Supply Chain Management, Accounting, Industrial Engineering, or a related field.
• At least 3-5 years of experience in fixed asset management, inventory control, administration, logistics, or warehouse operations.
• Experience in courier, logistics, transportation, e-commerce, or delivery service companies is an advantage.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience using inventory management or ERP systems such as EAM is preferred.
• Strong organizational, analytical, and documentation skills.
• High level of integrity and attention to detail.
• Willing to conduct site visits and physical asset inventories.

Core Competencies

• Asset Management
• Inventory Control
• Documentation Management
• Attention to Detail
• Accountability
• Analytical Thinking
• Coordination and Communication
• Planning and Organization
• Problem Solving
• Integrity and Confidentiality

Primary Objective:

To ensure all company assets are properly recorded, safeguarded, monitored, and accounted for, supporting efficient operations and minimizing asset losses across the organization's delivery, warehouse, and administrative functions.

ABOUT THE COMPANY:

J&T Express Philippines is a fast-growing logistics and express delivery company known for its nationwide reach, reliable service, and technology-driven operations. Since entering the Philippine market in 2019, the company has built a strong network of branches and hubs, offering efficient parcel delivery, e-commerce logistics, real-time tracking, and door-to-door pickup services. Committed to speed, convenience, and customer satisfaction, J&T Express helps businesses and individuals connect and deliver across the country with confidence.