Admin Associate - Permits and Licensing

About the role

Alberto Shoes Corporation is seeking an Admin Associate - Permits and Licensing to join our growing team in Quezon City, Metro Manila. This is a full-time position offering an exciting opportunity to support our retail and consumer products operations by managing critical administrative functions related to permits, licensing, and regulatory compliance. You will play a vital role in ensuring that our retail locations and operations maintain all necessary permits and licenses, thereby enabling seamless business operations across our retail network. This role requires a detail-oriented professional who can navigate complex regulatory requirements whilst maintaining accuracy and efficiency in a fast-paced environment.

Key responsibilities

• Process, submit, and track BIR registrations, permits, Mayor’s Permits, and other business licenses for retail locations and corporate facilities.
• Maintain updated records and databases of all active permits, licenses, and regulatory documents.
• Monitor expiration dates and coordinate timely renewals of BIR registrations, Mayor’s Permits, and other government permits to ensure continuous compliance.
• Assist Liaison for BIR, LGUs, and other government agencies regarding applications, renewals, requirements, approvals, and regulatory concerns.
• Prepare and organize documents required for government inspections, audits, and compliance reviews.
• Coordinate regulatory inspections and ensure that all required permits and supporting documents are readily available.
• Maintain organized physical and digital filing systems for permits, licenses, and compliance documents.
• Provide administrative support to management regarding BIR, Mayor’s Permit, and other regulatory requirements.
• Assist in preparing compliance reports, renewal trackers, and regulatory correspondence.
• Coordinate POS retirement and revision, including required documentation, processing, monitoring, and updating of POS records.
• Coordinate with relevant departments and government agencies regarding POS retirement and revisions to ensure proper documentation and compliance.

What we're looking for

• Bachelor’s degree in Business Administration, Office Management, Accounting, or related field is preferred.
• At least 1 year of relevant experience in permits, licensing, administration, or regulatory compliance, preferably in retail.
• Knowledge of BIR, Mayor’s Permits, business licenses, and government compliance requirements.
• Familiarity with government applications, renewals, and regulatory documentation.
• Proficient in Microsoft Office, especially Excel and Word.
• Strong organizational, communication, and time-management skills.
• Detail-oriented and able to manage multiple deadlines effectively.
• Ability to coordinate with government agencies, internal teams, and external stakeholders.
• POS retirement and revision experience is an advantage.

Location: Gilmore, Quezon City