Admin Associated

About the role

We are seeking an Admin Associate to join Mascot Borneo Engineering Sdn Bhd in a full-time capacity. Based in the Bintulu Division of Sarawak, this role is crucial to the smooth operation of our administrative functions. The Admin Associate will provide essential support to our teams, ensuring that day-to-day operations run efficiently and that all administrative processes are maintained to the highest standards. This position plays a vital part in supporting our business objectives and contributing to a well-organised, productive work environment.

Key responsibilities

• Managing and organising office files, documents and records in both physical and digital formats
• Providing administrative support to various departments and senior staff members
• Scheduling meetings, appointments and maintaining calendars for team members
• Handling incoming and outgoing correspondence, including emails and postal items
• Preparing and formatting reports, presentations and other business documents
• Assisting with data entry and maintaining accurate administrative records
• Supporting the coordination of office events, meetings and company functions
• Performing general clerical duties including filing, photocopying and organising office supplies
• Liaising with external parties and internal departments as required
• Contributing to the maintenance of office standards and procedures
• Preparing documents and renew insurance/road tax for machinery, vehicle and company asset.

What we're looking for

• Proven experience in an administrative support role or similar position
• Strong organisational and time management skills with the ability to prioritise multiple tasks
• Excellent written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team in a fast-paced environment
• Professional demeanor and a customer-service oriented approach
• Knowledge of office management systems and procedures
• Flexibility and willingness to assist with various administrative functions as needed
• A proactive approach to problem-solving and continuous improvement