Admin BBN

About the role

This role involves managing vehicle documentation and administrative processes for an automotive dealership, including preparation and verification of vehicle documents, handling vehicle transfer tax (BBN) administration, recording and reporting, and coordinating with sales, finance, and related agencies.

Key responsibilities

• Prepare and verify completeness of new vehicle documents such as invoices, ID cards, vehicle registration certificates (STNK), vehicle ownership certificates (BPKB), and receipts
• Ensure all physical vehicle data and supporting documents are correct before processing
• Handle BBN I (new vehicle) administrative processes with Samsat or relevant agencies
• Manage issuance of vehicle registration certificates (STNK) and vehicle ownership books (BPKB) until completion
• Record vehicle BBN administrative data into company systems or databases
• Create periodic reports on vehicle document processing status
• Manage archives of important company and customer documents neatly
• Coordinate with sales, finance, or related service agencies regarding document processing progress
• Hand over STNK and BPKB to customers or ensure documents are distributed properly

About you

• D3 or S1 education in any field (preferably Management or Business Administration)
• Proficient in Microsoft Office, especially Excel for data entry, cost formulas, and invoice recaps
• Minimum 1 year experience in automotive dealership administration or vehicle document management (preferred)
• Understand vehicle legality procedures such as STNK, BPKB, vehicle invoices, and tax notices
• Understand progressive tax systems, vehicle transfer tax (BBN) regulations, and local vehicle mutation rules
• Good communication skills to coordinate with third parties, Samsat, police, or service agencies
• Detail-oriented and able to work with strict deadlines