Admin / Billing Clerk (Security Services)

Key Responsibilities

Billing & Invoicing Operations

• Reconcile security post hours, shift logs, and guard timesheets against client service contracts and purchase orders.
• Prepare, audit, and issue recurring (weekly/monthly) invoices to client accounts in a timely manner.
• Process rate adjustments, overtime billing, and special event service charges.
• Monitor accounts receivable (A/R) aging reports and follow up with clients on past-due balances.
• Resolve billing disputes, discrepancies, and invoice inquiries in a professional and prompt manner.

Administrative & Operational Support

• Maintain and update client contracts, rate cards, and post order records in the administrative system.
• Assist management with onboarding documentation, guard licensing status tracking, and personnel files.
• Prepare weekly/monthly administrative and financial reports (e.g., unbilled hours, revenue summaries).
• Manage general office correspondence, phone inquiries, filing systems, and data entry.
• Collaborate with Scheduling/Dispatch teams to ensure seamless flow of shift data to payroll and billing.

Qualifications & Requirements

• Experience: 1–3 years of experience in administrative support, billing, or accounts receivable (experience in security services, dispatch, or logistics is highly preferred).
• Education: High School Diploma or equivalent required; Associate’s degree in Business Administration, Accounting, or related field is a plus.
• Technical Skills:
• Proficiency with accounting/billing software and MS Office Suite (especially MS Excel).
• Familiarity with security workforce management software is a strong advantage.
• Key Competencies:
• High accuracy and extreme attention to detail (essential for verifying time-card hours).
• Strong written and verbal communication skills.
• Ability to multi-task, prioritize workload, and meet strict billing deadlines.
• Strong problem-solving abilities and discretion when handling sensitive data.

Pay: Php18,000.00 per month

Benefits:

• Health insurance
• Promotion to permanent employee
• Staff meals provided

Work Location: In person