Admin Business Development Associate

Job Descriotion

1. Receiving incoming documents (the letter date must be written on every document received).
2. Recording incoming documents in the Excel file list.
3. Sorting incoming documents (for archiving, review or revision).
4. Scanning documents and save to OneDrive (hardcopy for archive are submitted to the Legal team, while documents for review/revision are submitted to the mall PIC).
5. Processing outgoing documents (returning documents) to the mall, preparing the address list, submit it to the expedition team and packing hardcopy documents into envelopes including the destination address.
6. Scanning signed documents and filing them.
7. Process the Legal approval sheet for the signing process (the form is signed by BD and Legal). Once completed, the hardcopy documents are processed for Directors’ signatures
8. Check the legality documents of MAP companies (if the Deed has expired, it will be requested from the Legal team).
9. Processing all documents that require signatures from the Directors / SBU Head.
10. Sending softcopies of LOI/Addendum/BAST to the Finance team.
11. Filing receipts for incoming and outgoing documents

Requirements:

1. Minimum education: Diploma or bachelor’s degree in Administration, Business, or a related field.
2. Able to operate Microsoft Office (basic Word, Excel, and other related applications).
3. Able to communicate and understand basic English, both written and verbal.
4. Detail-oriented, well-organized, and able to manage documents accurately.
5. Able to handle multiple tasks and meet deadlines.
6. Good coordination and communication skills with internal teams and external parties
7. Prior experience in administrative or document-handling roles is an advantage.