Admin Centre Assistant

Description As an Administrative Assistant based in our Barcelona Office, you will be part of a dynamic, international team of professionals focused on assisting employees in our Front Office (Underwriting Department). You will directly report to the Financial Lines Administrative Centre Manager and perform administrative tasks, as well as support the team’s business development goals. You will be key to building profitable relationships with brokers and insureds, and your role will fully support and align with the company’s objectives and standards.

Main Responsibilities

• Arranging business trips through our external travel agency
• Preparing and submitting employees’ expense reports
• Covering reception (occasionally)
• Assisting the underwriters of your region in:
• Entering insurance policy details in the policy administrative system
• Reviewing / manually preparing invoices and following up on overdue and incorrect payments
• Issuing policy documentation
• Creating and maintaining the client’s folder
• Maintaining the policy administrative system up to date
• Ensuring legal and compliance requirements are fulfilled in the policy documentation and policy administrative system
• Participating in optimizing the operational processes as required

Challenges

• Dealing with a broad spectrum of cognitive tasks in a time-sensitive environment
• Managing multiple policy administrative systems and databases
• Learning many procedures and following them accurately

Requirements

• Experience in an administrative position
• Administration-related degree
• Fluent in French, English, and Spanish. German is a plus
• Word and Excel (expert level)
• Good PC and internet research skills