Admin Clerk - B-One Centurion

• Relief Reception and Cashier when required in a professional manner

• Ensure accurate filing of customer invoices (debtors account) timeously

• Assist with accurate cycle counting when required as part of the inventory auditing procedure

• Organize and consolidate month end statements for posting. Tabulates and posts data in record books

• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports

• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees

• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting

• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration

• Recruitment administration: Assistance regarding recruitment administration and job advertising when required

• Capturing GRN's / CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks

• Capture Invoices: Matching GRN's to invoices captured

• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned

• Accurately and timeously reconciles creditors to supplier statements

• Investigating variances i.e. price / quantity differences etc and provide outcome of investigation to the management

• Resolving queries with suppliers in a professional manner accurately and efficiently

• Filing of documents: Filing of unpaid matched GRN / delivery note / order / buy out details

• To uphold and promote the company values and culture

Minimum Qualifications

• Matric / Grade 12.

• NQF Level 5 qualification in Office Administration or Business Administration will be advantageous.

Experience

• 1–3 years’ administrative experience, preferably within a technical, mechanical, engineering, or workshop environment.

• Experience working with administrative systems and maintaining accurate records.

Computer Skills

• Strong proficiency in Microsoft Office, particularly Excel.

• Good working knowledge of Google Sheets.

• Experience using Pastel.