Admin clerk

About the role

We are seeking an Admin Clerk to join the team at Swat Aircond in Kuala Lumpur. This is a full-time position that plays a vital role in supporting the smooth operation of our administrative functions. As an Admin Clerk, you will be responsible for managing data entry, word processing, and general administrative tasks that keep our office running efficiently. This role is essential to ensuring accurate record-keeping and supporting various departments across the organisation.

Key responsibilities

• Perform accurate data entry into company systems and databases, ensuring information is recorded correctly and efficiently
• Prepare and process documents using word processing software, including correspondence, reports and forms
• Maintain and organise filing systems, both physical and digital, ensuring easy retrieval of information
• Answer and direct incoming telephone calls and manage general enquiries from clients and staff members
• Schedule meetings, manage calendars and coordinate appointments for staff members
• Process invoices, purchase orders and other financial documents as required
• Provide support to multiple departments by assisting with administrative tasks and general office duties
• Ensure compliance with company policies and procedures in all administrative work
• Monitor office supplies and coordinate with vendors for replenishment when necessary

What we're looking for

• Proven experience in data entry and word processing, ideally within an administrative or office support role
• Proficiency in Microsoft Office Suite, particularly Word, Excel and Outlook
• Strong typing skills with excellent attention to detail and accuracy
• Excellent organisational and time management abilities with the capacity to handle multiple tasks
• Good communication skills, both written and verbal, in English
• Ability to work independently as well as collaboratively within a team environment
• Professional demeanour with a customer-service oriented approach
• A minimum of one year's experience in an administrative or clerical role is preferred
• Familiarity with database management systems would be advantageous

What we offer

At Swat Aircond, we value our employees and are committed to providing a supportive and professional working environment. We offer a competitive salary package, opportunities for career development within the organisation, and a team-oriented culture where your contributions are recognised and valued. We provide a range of benefits designed to support your wellbeing and work-life balance, including flexible working arrangements where feasible.

About us

Swat Aircond is a leading air conditioning solutions provider operating in Kuala Lumpur. We are dedicated to delivering high-quality products and services to our clients while maintaining a strong commitment to excellence and customer satisfaction. Our team is passionate about innovation and efficiency, and we create an inclusive workplace where every team member can thrive and contribute to our continued success.

Ready to join our team?

If you meet the above requirements and are interested in this opportunity, please apply now by submitting your CV and a cover letter detailing your relevant experience.