ADMIN CLERK

About the role

This role involves providing comprehensive administrative and office support across multiple departments, outlets, and facilities. You will manage travel arrangements, office operations, procurement, maintenance coordination, and day-to-day administrative tasks to ensure smooth functioning of the organization.

Key responsibilities

• Greet and assist visitors at the office
• Manage travel arrangements including flights, hotel accommodations, and transportation for staff, foreign workers, executives, and management-organized events
• Manage day-to-day office administrative tasks including filing, documentation, correspondence, and administrative records
• Ensure cleanliness, safety, and functionality of office premises
• Manage office supplies inventory, pantry items, and grocery purchases
• Assist in procurement and expenditure requisition by sourcing quotations, preparing comparisons, and preparing purchase orders
• Coordinate maintenance of all office locations, hostels, and outlets by sourcing quotations, liaising with suppliers and contractors, and ensuring completion within deadlines
• Purchase furniture, lockers, and equipment as requested and arrange delivery within deadlines
• Liaise with suppliers regarding maintenance and issues related to printing, photocopying machines, air conditioning, and fire extinguishers
• Handle courier services including SF international, Skynet, and other services for pickup and consignment
• Prepare letters, memos, and meeting minutes for monthly meetings
• Receive, sort, and distribute daily mail, deliveries, and correspondence
• Handle incoming phone calls and communications in a professional manner
• Provide support for special projects and events as assigned

Requirement

• Minimum SPM/ or equivalent.
• Demonstrate a proactive and solutions-focused approach to problem-solving
• Strong organizational and time management skills with the ability to multi-task and prioritize effectively
• Can speak, read, and write in Mandarin, Bahasa Malaysia, and English
• Basic proficiency in Microsoft Office suite (Word, Excel, PowerPoint)
• Attention to detail and ability to maintain accurate records and documentation
• Proactive and self-motivated, with proven track record of working independently and as part of a team
• Flexible and adaptable, with positive attitude and willingness to learn
• Excellent communication and interpersonal skills, with ability to interact with individuals at all levels of the organization
• With or without working experience in an administrative or office support role
• Ability to read, write, and speak Mandarin is an added advantage for liaising with China suppliers and China embassy