Admin Clerk

JOB DESCRIPTION – ADMIN CLERK

Position: Admin Clerk
Location: P. P. Savani School, Rajpipla
Department: Administration
Employment Type: Full-Time

Job Summary

We are looking for a responsible and well-organized Admin Clerk to handle day-to-day administrative and clerical activities of the school. The candidate should have prior experience in school administration / educational institutions and should be capable of maintaining records, coordinating with staff, students, parents, and management, and handling routine office work efficiently.

Key Responsibilities

• Handle day-to-day school administrative and clerical work.
• Maintain and update student, staff, and administrative records.
• Prepare and maintain files, registers, forms, letters, notices, and other official documents.
• Handle data entry and documentation using MS Office, Excel, and school ERP/software.
• Maintain attendance records and assist in preparing attendance-related reports.
• Coordinate with teachers, coordinators, principals, parents, and other departments for administrative requirements.
• Handle incoming and outgoing correspondence, emails, and official communication.
• Prepare reports, statements, and MIS as required by the school management.
• Assist with student admission, withdrawal, transfer certificate, and other school documentation.
• Maintain and update student information in the school ERP/system.
• Support fee-related administrative coordination and maintain required records.
• Maintain office files and ensure proper filing and easy retrieval of documents.
• Assist in preparing examination, event, meeting, and school activity-related documentation.
• Coordinate with vendors, service providers, and other external parties whenever required.
• Maintain confidentiality of student, staff, and school-related information.
• Handle routine queries from parents, students, and staff professionally.
• Support the Principal and Administration Department in daily administrative activities.
• Perform any other administrative duties assigned by the management.

Required Skills

• Good knowledge of MS Office, MS Excel, Word, and Email.
• Good communication and interpersonal skills.
• Strong documentation and record-maintaining skills.
• Good typing and data-entry skills.
• Ability to work with school ERP/software.
• Good organizational and time-management skills.
• Ability to handle multiple administrative tasks efficiently.
• Professional and polite behaviour while dealing with students, parents, and staff.
• Ability to maintain confidentiality and accuracy in administrative records.

Qualification & Experience

• Graduate in any discipline from a recognized university.
• Minimum 1 years of relevant work experience in school administration, educational institutions, or a similar administrative role.
• Candidates with prior experience as a School Admin Clerk / School Administrator / Office Assistant / Administrative Executive in a school will be preferred.
• Candidates from Rajpipla or nearby locations will be preferred.
• Experience with school ERP, student records, admissions, attendance, documentation, and general school administration will be an added advantage.

Preferred Candidate Profile

The ideal candidate should be responsible, disciplined, organized, computer-savvy, and capable of independently handling routine school administrative work. Prior experience in a reputed school or educational institution will be highly preferred.

Salary

Salary: As per candidate's qualification, experience, and suitability.

Work Location: In person