Admin Clerk

About the role

The Administrative Clerk will provide administrative and clerical support to the Medical Director's Office, with a primary focus on document control, records management, and maintaining the accuracy, confidentiality, and accessibility of office documents. The role involves receiving, organizing, encoding, tracking, filing, and retrieving documents to ensure proper documentation and efficient office operations.

Key responsibilities

• Receive, sort, review, and organize incoming and outgoing documents.
• Maintain an organized document control system, including proper filing, labeling, indexing, and version tracking.
• Encode and update document logs, monitoring sheets, and electronic records.
• Ensure documents are properly filed, accurately recorded, and easily retrievable when needed.
• Monitor the status of submitted documents and follow up on pending, incomplete, or overdue requirements.
• Scan, photocopy, reproduce, and distribute documents to authorized personnel.
• Maintain the confidentiality and security of medical and administrative records in accordance with office policies and data privacy requirements.
• Assist in preparing correspondence, reports, memoranda, meeting documents, and other administrative paperwork.
• Coordinate with hospital departments and relevant personnel regarding document submissions and requirements.
• Support the Medical Director's Office in other clerical and administrative tasks as assigned.

About you

• Graduate of any four-year course or with relevant administrative or clerical experience.
• Experience in document control, records management, filing, or office administration is an advantage.
• Basic to intermediate knowledge of Microsoft Word, Excel, email, and electronic filing systems.
• Strong attention to detail and accuracy in handling documents and records.
• Good organizational, time-management, and communication skills.
• Able to handle confidential information with professionalism and discretion.
• Willing to work under a three-month project-based contract and complete assigned documentation and administrative tasks within the contract period.