Admin Clerk/Billing

Duties and Responsibilities:

General

• Responsible in ensuring that the implementation of billing activities is aligned with the integrated management system of the company (ISO 9001, ISO 14001, ISO 45001).

Billing

• Prepare Invoice and Summary of Work Accomplishment for Payment for Mobilization and Demobilization (with attached DR).
• Prepare Invoice, Summary of Work Accomplishment for Payment, and Details of Work Accomplishment for Payment for every billing (based on ETCs).
• Conduct reconciliation with the client before finalizing the billing reports.
• Send soft copy of Invoice, Summary of Work Accomplishment for Payment, and Details of Work Accomplishment for Payment for uploading to DocuSign for approval.
• Print the approved Invoice, Summary of Work Accomplishment for Payment, and Details of Work Accomplishment for Payment; and attach original Equipment Time Cards.
• Secure signature of the client upon receipt of the approved Invoice, Summary of Work Accomplishment for Payment, and Details of Work Accomplishment for Payment (with attached original ETCs).
• Compile and file receiving copies of the Invoice, Summary of Work Accomplishment for Payment, and Details of Work Accomplishment for Payment.
• Send Yellow and Green Invoice (signed by client) to Accounting Officer (HO).
• Update Service Invoice Monitoring monthly and submit copy to Accounting Officer (HO).
• Update List of Billings (shared in OneDrive) and status every 15th and 30th of the month Prepare Daily Accomplishment Monitoring every cut-off.
• Assist in the collection of ETC from project sites.
• Forward the collected ETC (scanned copy/picture) to Admin Assistant as attachment of their DTR.

Other Tasks

• File copies of contracts/quotation for every client.
• Secure Client Information Sheet and documentary requirements for every new client.
• Collate accomplish CIS with attachments for uploading to DocuSign for approval.
• File approved CIS and requirements Prepare Delivery Receipt for mobilization/hauling/demobilization activities.
• Prepare and update Fuel and Service Vehicle Monitoring Report weekly.
• Submit Fuel and Service Vehicle Monitoring Report to Admin Assistant (HO) weekly.
• Prepare Fuel Order and secure signatories. Update and monitor LTO renewal of all service vehicles, trucks and trailers.
• Prepare Request for Cash Advance for the LTO renewals.
• Communicate effectively and openly to the management (Executive Director, Area Supervisor, Accounting Supervisor, Area Manager) all concerns or issues pertaining to the assigned duties and responsibilities, and scope of work
• Other tasks that may be assigned from time to time by the Executive Director or Accounting Supervisor or Area Supervisor or Authorized Personnel

Pay: From Php22,000.00 per month

Benefits:

• Flexible schedule
• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Education:

• Bachelor's (Required)

Experience:

• Billing: 1 year (Required)
• Purchasing: 1 year (Required)
• Administrative: 2 years (Preferred)

Location:

• Mandaluyong (Preferred)

Work Location: In person