ADMIN CMMS ( FACILITY MANAGEMENT)

ADMIN CMMS specializing in Project Facility Management. @ PENGURUSAN FASILITI DAN PENYELENGARAAN @ KOMPLEKS KAKITANGAN AWAM TANJUNG KUPANG, GELANG PATAH, JOHOR

KEY RESPONSIBILITIES:
1. CMMS & Asset Data Management

• Maintain, update, and manage the Computerized Maintenance Management System (CMMS) software for all building assets and facilities.
• Input and catalog assets, building plans, equipment specifications, and warranty details into the CMMS database.
• Generate and manage work orders (Planned Preventive Maintenance - PPM, and Reactive/Corrective Maintenance).
• Track work order status from initiation to completion, ensuring Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) are met.

2. Preventive & Corrective Maintenance Coordination

• Schedule, issue, and track monthly/yearly Preventive Maintenance (PPM) schedules for mechanical, electrical, plumbing, civil, and specialized systems.
• Log all breakdown reports, resident/staff complaints, and emergency service requests into the system immediately upon receipt.
• Assign tasks to internal technicians or appointed contractors via CMMS and follow up on progress.

3. Reporting & Analytics

• Prepare weekly, monthly, and quarterly facility performance reports (PPM completion rates, backlog reports, response times, equipment downtime).
• Assist the Facility Manager in preparing data for client meetings and government audit submissions.
• Analyze recurring equipment failures or work order trends to assist engineering teams in root-cause analysis.

4. Contractor & Vendor Management Support

• Coordinate with third-party vendors and specialists (e.g., lift maintenance, fire protection, HVAC, pest control, security).
• Ensure vendor service sheets, test reports, and delivery orders (DO) are properly attached to corresponding CMMS work orders.
• Track vendor performance against contract terms and SLAs.

5. General Project Administration & Documentation

• Manage administrative filing systems (hardcopy and digital) for facility documentation, certifications, licensing, and compliance records (e.g., JKP/DOSH, Fire Department/Bomba).
• Handle ad-hoc administrative duties, meeting minutes, letter correspondence, and inventory/storekeeping tracking for spare parts and materials.

REQUIREMENTS :

1. Education & Background

• Education: Diploma or Bachelor’s Degree in Facility Management, Property Management, Business Administration, Computer Science/IT, Engineering, or a related field.
• Experience: 1–3 years of experience in administrative roles within Facility Management, Property Management, Construction, or Maintenance Operations.

2. Technical Skills & Knowledge

• Software Tools: High proficiency in Microsoft Office (Word, Excel, PowerPoint) and PDF tools. Advanced Excel skills (VLOOKUP, Pivot Tables) are highly advantageous.
• Industry Standards: Basic understanding of building services (HVAC, Electrical, Mechanical, Fire Protection, Plumbing) and maintenance management protocols.

3. Soft Skills & Personal Attributes

• Languages: Excellent written and spoken Bahasa Malaysia and English (essential for interacting with government stakeholders and technical teams).
• Organization: Strong organizational, multi-tasking, and time-management skills with high attention to detail.
• Problem-Solving: Proactive attitude with strong analytical skills to manage daily operational issues and work order backlogs.
• Location Flexibility: Willingness to be stationed full-time at Kompleks Kakitangan Awam Tanjung Kupang, Gelang Patah, Johor.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Maternity leave

Work Location: In person